Upload payroll history data

If you are migrating to Swingvy platform from other systems (manual or other payroll systems), you will require to import the previous months' payroll history before starting your next payroll. 
 
Swingvy tip:
1. The payroll history will be used in your monthly tax computation also the year-end payroll reports, e.g. EA form and Form E. 
2. PCB calculation on average is subject to an employee that earning above RM34,000 per year (after EPF deductions) or RM2,833. 33 per month (after EPF deductions).
3. Failure to update your Payroll History data might affect your PCB Calculation. 
4. Swingvy is providing the payroll history import template, the template is available to download from the payroll setting menu. Once you've filled up the payroll history in the Excel template, you may upload it into Swingvy history database.
 
Follow these steps to start migrating your previous Payroll History Data into Swingvy:
 
  • Go to "Settings" and click "Company Details"
  • Scroll down until you see Payroll History Bulk Upload
  • Download the spreadsheet by clicking "Download"

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In the spreadsheet, you can enter all information through the payroll history tab. All the employee records will be exported with the name and email address. 
 
Refer the below instruction before filling out. The actual form is on the following tabs:
 
 
4. On the next tab, you will see two pages of different data that you would need to provide. 
 
  • Payroll History

Payroll history tab is for previous month payroll of the company. However, should the migration of payroll system is done at the start of the year, no payroll history needs to be uploaded. The data from payroll history will be accumulated for EA form and also for the accurate statutory deduction.
 
  • Previous employment record

Previous employment record is used for the new employee who joins the company mid-year. The information recorded in TP3 form is to be updated in this sheet. The information uploaded in the previous employment record sheet will not be accumulated in the EA form, it is needed only for accurate statutory calculation.
 
Enter the TP3 amount below in Swingvy history upload template in the respective column:
 
 
5.  Click Save and upload back into Swingvy. 
6.  Click Validate & Import when the uploading is done. 
 
 
Swingvy tip:
In the situation, you uploaded your file but there is an error message prompt out, most likely is it because of incomplete data was provided. Kindly check the column we have highlighted in the error message.
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