How to run payroll?

Once you have completed the company information setup during the onboarding process, it is as simple as  counting 123 to run payroll in Swingvy. We have streamlined the process and are giving you the easiest way to complete your payroll, from updating payroll data to payment, in less than 10 mins.

To access your payroll and start running payroll please follow below guideline:
 
Step 1 - Click Payroll from the top Menu bar.
Step 2 - Click on the pay run from the menu to start your payroll.
Step 3 - Select the payroll period and payroll type

run_payroll.gif
 

Step 1 - Adjust payroll

In the first step from the pay run, all the active employee for the month will be auto-populated in the current month payroll period. Click on the employee record to expand the view to maintain payroll item
 
payrun_step_1.gif
 
Swingvy payroll will auto-populate all the fixed payroll items for respective employee base on the setup you apply in payroll setting. You can always review and change the fixed payroll item in the setting menu. 
 
Click on Continue to move on to next step
 
Swingvy tip:

1. If you are unsure with PCB Calculation, click Auto-Verify to compare and verify to ensure the calculation you made in Swingvy with LHDN Official Calculator. Don’t worry, Swingvy auto-fills your information to save you time.

2. To add additional payroll items - Click on the Add Earning button and select the new item from the master list.

3. To remove the payroll item from the particular month of payroll. Click on the delete button next to it.

If the item is a fixed allowance, once you delete it from the monthly payroll, it will be removed from allowance master as well, hence that item will not be generated in the following month payroll.

Step 2 - Review and confirm

A summary for the particular month payroll will be presented (total headcount and total payout). 
 
Click on Confirm & Continue for finalisation. 
 
If you have activated Payroll Approval setting, you only can proceed once your payroll approval has approved your payroll. 
 
payrun_step_2.gif
 
Swingvy tip:
1. Click "Back to Step 1" should you need to return to step and adjust your payroll. 
2. Once you confirm your payroll,  you cannot go back to adjust and review.

Contact  the Swingvy Customer Success team from Monday to Friday 9 AM-6 PM (MYT/SGT) (exclude all Malaysia & Singapore public holidays) if you want to revert payroll that has been confirmed.
 

Step 3 - Payment and submission

Export report, statutory reports, and bank files:
 
Once you got all the payroll reports exported, you may proceed to complete the payroll. It will store the data in history, if you need to retrieve your payroll history, you may find it in the payroll history menu.
 payrun_step_3.gif
 

Congratulation! You just completed your payroll process.

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