How to run payroll?

Once you had completed the company information setup during the onboarding process, it is simple as 123 to run payroll in Swingvy, we had streamlined the process and given you the easiest way to complete your payroll, from updating payroll data to payment, in less than 10 mins. 
 
To access your payroll and start running payroll please follow below guideline:

Step 1 - Click Payroll from the top Menu bar.
Step 2 - Click on the pay run from the menu to start your payroll.
Step 3 - Select the payroll period and payroll type

 
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Step 1 - Adjust payroll

In the first step from the pay run, all the active employee for the month will be auto-populated in the current month payroll period. Click on the employee record to expand the view to maintain payroll item
 
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Swingvy payroll will auto-populate all the fixed payroll items for respective employee base on the setup you apply in payroll setting. You can always review and change the fixed payroll item in the setting menu. 
  • To add addition payroll item - Click on the Add Earning button and select the new item from the master list.
  • To remove the payroll item from the particular month of payroll - Click on the delete button next to it. 
 
Swingvy tip:
If the item is a fixed allowance, once you delete it from the monthly payroll, it will be removed from allowance master as well, hence that item will not be generated in the following month payroll.
 
On the statutory computation, it will auto calculate once you change the amount of any payroll item which subjects to CPF & SHG-CDAC. Click on Save & Review to move on to next step.

 

Step 2 - Review and confirm

A summary for the particular month payroll will be presented (total headcount and total payout). 
 
Click on Confirm & Continue for finalisation. 
 
If you have activated Payroll Approval setting, you only can proceed once your payroll approval has approved your payroll. 
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Swingvy tip:
1. Once you proceed to Step 3, the process is irreversible. Please ensure the headcount is correct and all payroll items are well maintained
2. In the situation you would need to reverse the steps, kindly contact Swingvy Customer Success team
 

Step 3 - Payment & submission

  • Export bank file
  • Export statutory reports
  
Once you got all the payroll reports export, you may proceed to complete the payroll. It will store the data in history, if you need to retrieve your payroll history, you may find it in the payroll history menu.
 
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Congratulation! You'd just completed your payroll process.

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