What should I do after I complete my payroll?

Step 1:  Generate automated forms

The following document needed to be generated before you can start to perform salary payments to your employee and to the related Statutory Bodies.
 

Payroll report

The payroll report is a quick way to see the payroll totals by the employee for a specific period of time. This report shows the payroll items with a subtotal for net pay, plus all the company payroll taxes are shown by an employee. You can download these files in CSV and PDF format. 
 

Bank files

If you intend to pay employees by bulk using online banking service, then, the most online banking service provider today would require you to provide a Bank Files or Bank Payment files (BIF). Swingvy provides you with CSV Bank Files which you can be used for this for your online transaction. We support CIMB, Maybank, Public Bank and Hong Leong Bank at the moment. Contact your bank for more details about this service. 
 

Statutory forms (mandatory contributions and deductions)

EPF
It is compulsory for the employer and employees to contribute toward EPF and that such contributions are payable to the employees in full on reaching the age of 55 years. Normally business owner may perform payments to EPF by uploading the new Excel Payment Template in their online banking site. Swingvy will prepare you this Excel Payment Files for you to make your EPF contributions through Online Banking. Contact your bank for more details about this service. 
 
SOCSO
Download SOCSO Bank Files from Swingvy and uploads it in the iPerkeso website to pay your SOSCO contribution. But first, you need to sign up for the iPERKESO account to start 'Pay with FPX'
 
Borang 8A can be downloaded for your own personal record
 
EIS
Once you registered at Perkeso for EIS contributions you can proceed to make the monthly payments. Use Swingvy EIS Bank Files to pay EIS online via the Perkeso Assist Portal or via iPerkeso. 
 
PCB
You can make LHDN Potongan Cukai Berjadual (PCB) payments via Online Banking. But you would need to have a PCB Files. Swingvy provides you with this PCB file for your transactions, however, as usual,  you need to contact your bank for more details about this service. 
 

Step 2: Pay your employees

There are a few methods to pay your employees: 
 
1. Cash
2. Cheque
3. Online transactions
 
For online transaction, you can download the bank files provided in step 3 of the pay run. However, at the moment, Swingvy only has Public Bank, CIMB, Hong Leong, Maybank and RHB.
Please follow the steps provided in the article of Malaysia bank file to upload bank file to the respective bank
 

Step 3: Pay to statutory bodies

SOCSO and EIS
 

Step 4: Send payslips to employees

Your employee entitled to receive an individual, detailed written pay statement from their employer. Start sending their payslip by clicking "Send All"
 
send_payslip.gif
 
Your employee will receive their payslip notification via email. However, they need to login into Swingvy to see their payslip due to security purposes. 
 
mceclip1.png
Have more questions? Submit a request
Was this article helpful?
0 out of 0 found this helpful