What should I do after I complete my payroll?

Step 1:  Generate automated forms

The following document needed to be generated before you can start to perform salary payments to your employee and to the related Statutory Bodies.
 

Payroll report

The payroll report is a quick way to see the payroll totals by the employee for a specific period of time. This report shows the payroll items with a subtotal for net pay, plus all the company payroll taxes are shown by an employee. You can download these files in CSV and PDF format. 
 

Bank files

If you intend to pay employees by bulk using online banking service, then, the most online banking service provider today would require you to provide a Bank Files or Bank Payment files (BIF). Swingvy provides you with CSV Bank Files which you can be used for this for your online transaction. We support CIMB, Maybank, Public Bank and Hong Leong Bank at the moment. Contact your bank for more details about this service. 
 

Statutory forms (mandatory contributions and deductions)

EPF
It is compulsory for the employer and employees to contribute toward EPF and that such contributions are payable to the employees in full on reaching the age of 55 years. Normally business owner may perform payments to EPF by uploading the new Excel Payment Template in their online banking site. Swingvy will prepare you this Excel Payment Files for you to make your EPF contributions through Online Banking. Contact your bank for more details about this service. 
 
SOCSO
Download SOCSO Bank Files from Swingvy and uploads it in the iPerkeso website to pay your SOSCO contribution. But first, you need to sign up for the iPERKESO account to start 'Pay with FPX'
 
Borang 8A can be downloaded for your own personal record
 
EIS
Once you registered at Perkeso for EIS contributions you can proceed to make the monthly payments. Use Swingvy EIS Bank Files to pay EIS online via the Perkeso Assist Portal or via iPerkeso. 
 
PCB
You can make LHDN Potongan Cukai Berjadual (PCB) payments via Online Banking. But you would need to have a PCB Files. Swingvy provides you with this PCB file for your transactions, however, as usual,  you need to contact your bank for more details about this service. 
 

Step 2: Pay your employees

There are a few methods to pay your employees: 
 
1. Cash
2. Cheque
3. Online transactions
 
If you were using option number 3 (online transactions), follow these steps to begin your salary payments: 
 

a) Download bank files


 
Pro tips: Swingvy support Maybank, Hong Leong Bank, CIMB Bank, and Public Bank at the moment. More banks to be integrated soon.

b) Go to your online banking portal

c) Start making bulk transactions (online)

If you are curious how to do your bulk transaction, you can follow this guideline which has been prepared by your bank

Maybank

For Maybank2uBiz there are 2 options:
 
Option 1 (Maybank Autocredit Software):
 
  • Proceed to a local Maybank branch and apply for Maybank Autocredit Software (MAS).
  • The application will typically take 2-3 working days after Maybank's engineers will set an appointment to visit your office and install the software.
  • Once installed you can upload the Batch Payment txt file generated by the Swingvy app. Simply upload the file, click proceed and a new file will be generated which you can upload to Maybank2UBiz.
 
Option 2 (manual file):
 
  • Login to Maybank2UBiz and upload bank files that provided by Swingvy
CIMB
Organisation code: Given by the bank, existing Autopay customers use the same code.
Crediting date: Date when the payments should be deducted from your account.
 
Public Bank
There are two types of platforms for Public Bank which require a different setup.
 
PB ECP Service (www.pbebank.com)
Payment/Transaction Type: Choose the type of payment from IBG, Rentas or Bankers Cheque/Demand Draft (BC/DD).
Organisation code: Three characters (XXX), an alphanumeric abbreviation which is provided by the bank. Existing Autopay customers use the same code.
Crediting Date: Date when the payments should be deducted from your account.
Note: The bank file generated for Public Bank is the payroll file for salary payments and is named BIF. For PCB the file is named PCB-Month_2018.TXT
Payment/Transaction Type: Choose Bulk Payment
Crediting Date: Date when the payments should be deducted from your account.
 

Step 3: Pay to statutory bodies

 

Step 4: Send payslips to employees

Your employee entitled to receive an individual, detailed written pay statement from their employer. Start sending their payslip by clicking "Send All"
 
 
Your employee will receive their payslip notification via email. However, they need to login into Swingvy to see their payslip due to security purposes. 
 
Have more questions? Submit a request
Was this article helpful?
0 out of 0 found this helpful