What should I do after I complete my payroll?

Step 1: Generate automated forms

The following document needed to be generated before you can start to perform salary payments to your employee and to the related Statutory Bodies.
 

Payroll report

The payroll report is a quick way to see the payroll totals by the employee for a specific period of time. This report shows the payroll items with a subtotal for net pay, plus all the company payroll taxes are shown by an employee. You can download these files in CSV and PDF format. 
 

Bank files 

If you intend to pay employees by bulk using online banking service, then, the most online banking service provider today would require you to provide a Bank Files or Bank Payment files (BIF). Swingvy provides you with CSV Bank Files which you can be used for this for your online transaction. We support UOB Bank at the moment. Contact your bank for more details about this service. 
Statutory Forms (Mandatory Contributions and Deductions)
 

CPF contribution and allocation rates

CPF contributions are payable at the prevailing CPF contribution rates for your employees who are Singapore Citizens and Singapore Permanent Residents (SPR). Many employees rely on CPF savings for their retirement, healthcare and housing needs. It is important that employers pay CPF contributions promptly and correctly. CPF Board takes a serious view on employers who do not fulfil their CPF obligations.

IRAS

Settle your individual and/or property tax bills, or generate a Payment Slip No. to make payment via Internet Banking.  You need SingPass 2-Step Verification (SingPass 2FA) to log in to  mytax.iras.gov.sg. This means that you have to enter a One-Time Password (OTP) sent via SMS to your mobile phone or generated by your OneKey Token as a second level of authentication. Please register and activate your SingPass 2FA at  www.singpass.gov.sg.

Step 2: Pay your employees

There are a few methods to pay your employees: 
 
  • Cash
  • Cheque
  • Online Transactions
If you were using options number 3 (Online Transactions), follow these steps to begin your salary payments: 
 

a) Download bank files

 
Pro tips:
a) Swingvy support UOB only at the moment. More banks to be integrated soon
b) Go to your online banking portal
 
c) Start making bulk transactions (online)
 
If you are curious about how to do your bulk transaction, you can follow this guideline which has been prepared by your bank

UOB Bank
 

Step 3: Pay to Statutory Bodies

CPF

Employers are strongly encouraged to use CPF e-Submit@web to submit CPF contributions and make payment via Direct Debit. 
 
You will need the following details to perform CPF e-Submission:

  • SingPass/CorpPass 
  • A computer with internet access 
  • An email address  
  • Approved mode of payment (Direct Debit/eNETS)
  • A registered user with CPF Board for CPF e-Submission

IRAS

You need SingPass 2-Step Verification (SingPass 2FA) to log in to  mytax.iras.gov.sg. This means that you have to enter a One-Time Password (OTP) sent via SMS to your mobile phone or generated by your OneKey Token as a second level of authentication. Please register and activate your SingPass 2FA at  www.singpass.gov.sg.

Step 4: Send payslips to employees

Your employee entitled to receive an individual, detailed written pay statement from their employer. Start sending their payslip by clicking "Send All"
 
 
Your employee will receive their payslip notification via email. However, they need to login into Swingvy to see their payslip due to security purposes.
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