What should I do after I complete my payroll?

Step 1: Generate automated forms

The following document needed to be generated before you can start to perform salary payments to your employee and to the related Statutory Bodies.
 

Payroll report 

The payroll report is a quick way to see the payroll totals by the employee for a specific period of time. This report shows the payroll items with a subtotal for net pay, plus all the company payroll taxes are shown by an employee. You can download these files in CSV and PDF format. 
 

Bank files 

For GIRO bulk payment of payroll to employees, your bank would require a Bank File submission through your corporate online banking platform (Internet Banking Platform). Swingvy provides OCBC bank files in accordance with the respective bank format requirements. Kindly update your corporate bank account details under Payroll settings. Your bank file will be available for download after completing your Payrun at Step 3.
 

CPF contribution and allocation rates

CPF contributions are payable at the prevailing CPF contribution rates for your employees who are Singapore Citizens and Singapore Permanent Residents (SPR). Many employees rely on CPF savings for their retirement, healthcare and housing needs. It is important that employers pay CPF contributions promptly and correctly. CPF Board takes a serious view on employers who do not fulfil their CPF obligations.

IRAS

Settle your individual and/or property tax bills, or generate a Payment Slip No. to make payment via Internet Banking.  You need SingPass 2-Step Verification (SingPass 2FA) to log in to  mytax.iras.gov.sg. This means that you have to enter a One-Time Password (OTP) sent via SMS to your mobile phone or generated by your OneKey Token as a second level of authentication. Please register and activate your SingPass 2FA at  www.singpass.gov.sg.

Step 2: Pay your employees

There are a few methods to pay your employees: 
 
  • Cash
  • Cheque
  • Online Transactions 
For online transaction, you can download the bank files provided in the step 3 of pay run. However at the moment, Swingvy only has OCBC GIRO bank files. 
 
OCBC 

The bank file ready in Swingvy is following the standard of GIRO Payroll in Velocity@OCBC(https://velocity.ocbc.com). Admin may need the Password Mailer and Security token before login to Velocity@OCBC

Should all account is ready, you can download the bank file in Swingvy. To download the bank file, please key in the Value date and Batch number.  

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Value date: The date of uploading the bank file onto velocity@ocbc 
Batch number: The reference number of the bank file 

Steps to upload OCBC bank file onto velocity@ocbc to proceed with salary payment 

  1. Login to velocity@ocbc(https://velocity.ocbc.com/login.html)

  2. On the top menu bar click Transaction and then choose Upload file

  3. Then select the file format GIROFASTWITHINV (please contact OCBC should the selection is unavailable. They will enable from their ends)

  4. Choose the file to be upload and then click Upload

  5. The file will be verified and proceed to Submit after the upload is successful 

 
 

Step 3: Pay to Statutory Bodies

CPF

Employers are strongly encouraged to use CPF e-Submit@web to submit CPF contributions and make payment via Direct Debit. 
 
You will need the following details to perform CPF e-Submission:

  • SingPass/CorpPass 
  • A computer with internet access 
  • An email address  
  • Approved mode of payment (Direct Debit/eNETS)
  • A registered user with CPF Board for CPF e-Submission

IRAS

You need SingPass 2-Step Verification (SingPass 2FA) to log in to  mytax.iras.gov.sg. This means that you have to enter a One-Time Password (OTP) sent via SMS to your mobile phone or generated by your OneKey Token as a second level of authentication. Please register and activate your SingPass 2FA at  www.singpass.gov.sg.

Step 4: Send payslips to employees

Your employee entitled to receive an individual, detailed written pay statement from their employer. Start sending their payslip by clicking "Send All"
 
 
Your employee will receive their payslip notification via email. However, they need to login into Swingvy to see their payslip due to security purposes.
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