Prorate a new hired employee leave entitlement

All employee even on probation, a part-time employee is normally entitled to annual leave.

Eligibility 

An employee leave entitlement given depends on how many years of service with your company

If you have a new hired that joining in the middle of the year and you practice to give leave proration, here is how you can set up within Swingvy

Example scenario: 

  • Leave cycle: Fiscal year basis
  • Start month of fiscal year: January 
  • Leave entitlement: 16 days
  • Leave proration formula 

Prorated leave entitlement = (the number of expected months of service in a year / 12 months) * the number of leave entitlement days provided by company)
 
New employee join date: May 1, 2020
Current date: May 15, 2020
Leave entitlement: 16
Prorate: May 2020 until Dec 2020
Employee leave balance: (8 months / 12 months) * 16 days entitlement = 10 days
 

Step 1 - Set leave type cycle basis

By default, Swingvy will select January as a general cycle basis

leave_fiscal.gif 

Step 2 - Kindly ensure your leave entitlement setting is right, based on sample scenario, your employee is given 16 days Annual Leave entitlement

Leave > Leave policies > Annual > Entitlement group settings > ensure it's 16 days

Screenshot_2020-05-15_at_3.08.55_PM.png 

Step 3 - update leave entitlement balance according to the above formula

Employee leave balance: (8 months / 12 months) * 16 days entitlement = 10 days

Balance > Select new hired employee name > adjust the balance > put a remark for future reference

adjust_balance.gif

Have more questions? Submit a request
Was this article helpful?
0 out of 0 found this helpful