Claim types settings

At least one claim type is needed to let your employees start using Swingvy Claims. There is no default claim type in this setting as we understand every company has their policies on the type of claims.   


Setting up claim types

  • The employee must have paid for or incurred expenses while performing services as an employee, and there must be a business connection to the expenditure.
  • The employee must adequately account for these expenses within a reasonable time period. Receipts need to verify the date, time, place, amount, and what the business expense was for.
  • The employee must return any excess reimbursement or allowance within a reasonable time period. For example, if an employee is provided $20 to purchase office supplies, and the actual expense was $17, the employee needs to return the $3 to the business.

How do I begin creating a claim type?

Once you are ready, click "Add claim types". Follow these guidelines:  help.swingvy.comhcarticle_attachments360073609833claim_types

Learn more about claims types: 


The title is the name of your claims. These are three types of reimbursements that are common in most organisations:   
  1. Business Expense Reimbursement
  2. Auto Mileage and Travel Reimbursement
  3. Medical Expense Reimbursement 


1) Business expense reimbursement
The main type of claim is business expense reimbursement. These are expenses incurred by an employee for business purposes.

  •  Business travel 
  •  Education or training
  •  Business supplies
  •  Business tools
  •  Miscellaneous business-related expenses

    2) Auto Mileage and Travel Reimbursement
    The second main type of employee reimbursement is for auto mileage and travel expenses. Technically, this is a type of business expense reimbursement. However, there are some specifics to note on.

    • Standard Mileage Rates. Most businesses use standard mileage rates when reimbursing employees for personal automobile travel. 
    • Per Diem Travel. If employees are travelling away on business, the business can offer a fixed “Per Diem” allowance for lodging (excluding taxes), meals, and incidental travel expenses.

      3) Medical Expense Reimbursement
    The third main type is medical expense reimbursement. There are a few different types of medical expense reimbursement plans, and their usage (and tax benefits) vary.

    Claim limit

    1. No limits
    Unlimited claims.

    2. Per claim limits  
    There are usually limits on the amount of money that can be paid per claim. This would refer to the maximum amount of money your employee can claim. 

    Reimbursement method

    Reimbursement is compensation paid by an organization for out-of-pocket expenses incurred or overpayment made by an employee, customer, or another party. Reimbursement of business expenses, insurance costs, and overpaid taxes are common examples.

    1. Direct payment
    Payment is excluded from payroll.

    2. Payroll
    Payment will be paid together when processing month-end payroll.


    Select Payroll as your reimbursement method to ensure it can be submitted into payroll.

    Managing claim types

    Once the claim type is published yes, you still can manage it by edit or delete.  However, once it is eliminated, you won't see it again on the reimbursement page. 
    Here is the step to edit or delete your claim type:

    How to edit my claim type?  

    help.swingvy.comhcarticle_attachments360072409174edit_claim_types Once the claim is edited, all of the past reimbursement claims will also be affected.  

    How to delete my claim type? help.swingvy.comhcarticle_attachments360072409214delete_claim_types