Fill in the employee information data individually
There are two entry points to fill in your employee information data individually:
- From HR Hub > People > Directory > Click on the employee name
- From Payroll > People > Click on the employee name
Upload employee information data in bulk
There are also three ways to upload your employee information data in bulk:
- From HR Hub > People > Directory > Click on the "Bulk upload" button > Bulk update employee's payroll information
- From Payroll > People > Click on the "Bulk update employee information" button > Employee information bulk upload
- From Payroll > Settings > Company details > Scroll down until you see Employee information bulk upload
Step 1 - Download the spreadsheet by clicking "Download"
In the spreadsheet, you can enter all information through tabs. All the employee records will be exported with the current information from HR Hub.
Refer to the below instruction before filling it out. The actual form is on the following tabs.
Note:
All 'Required(**)' columns must be filled including your own data.
Important note!
For account numbers, please omit dashes, spaces, or any characters. The account number format is in number only. By having other characters, it will cause a blank bank file.
Step 2 - Click Save and upload back into Swingvy
Step 3 - Click Validate & Import when the uploading is done
Note:
1. In the situation where you've uploaded your file and there is an error message prompt, this is likely due to incomplete data entry. Kindly check and review the columns we have highlighted in the error message.
2. If the system continues to prompt an error message despite complete data entry, kindly contact our Swingvy Customer Success Team for assistance. The team is available on Monday to Friday 9 AM-6 PM (MYT/SGT) (excluding Malaysia & Singapore public holidays)
Once you've completed this, you can proceed to the final step of the setup - uploading the employees' payroll history data.