--- title: Adding custom fields / documents to your employees' records description: Here is where you can add information beyond Swingvy's default fields to your employees' profile --- [Skip to content](https://help.swingvy.com/knowledge/adding-custom-fields-to-your-employees-records#main-content) English Show submenu for translations [Submit a request](https://help.swingvy.com/knowledge/kb-tickets/new?hsLang=en) [![Swingvy logo.svg](https://help.swingvy.com/hubfs/Frame%20927-3.svg)](https://help.swingvy.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit a request](https://help.swingvy.com/knowledge/kb-tickets/new) - [Swingvy website](https://www.swingvy.com/) [Swingvy website](https://www.swingvy.com/) Hello, how can we help you? 😊 - There are no suggestions because the search field is empty. 1. [Swingvy | Help Center](https://help.swingvy.com/knowledge?hsLang=en) 2. 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[Custom fields](https://help.swingvy.com/knowledge/settings?hsLang=en#custom-fields) # Adding custom fields / documents to your employees' records ## Here is where you can add information beyond Swingvy's default fields to your employees' profile To add custom fields on employees profile, you can navigate the set up through HR Hub \> Settings \> Custom fields  ![CF navigation page](https://help.swingvy.com/hs-fs/hubfs/CF%20navigation%20page.png?width=670&height=461&name=CF%20navigation%20page.png) Once you select "add field", you can create up to 20 custom fields using the following data types:  - Text - Text (Multi-lines) - File / Image upload ![CF Add field](https://help.swingvy.com/hs-fs/hubfs/CF%20Add%20field.png?width=670&height=464&name=CF%20Add%20field.png)   **Note:** - For File / Image upload - You can only add 1 attachment per field - Once you have added the custom fields, you can start collecting this custom information under your employee's profile. - You may also request your employees to fill it out on their own profile if you provide them with access to the custom fields tab. ![sample cf filled](https://help.swingvy.com/hs-fs/hubfs/sample%20cf%20filled.png?width=670&height=413&name=sample%20cf%20filled.png) Employee and custom permission groups will have no access to custom fields by default. However, admins can change employees' access to custom fields on the Permission (HR Hub \> Settings \> Permissions) tab if you'd like to grant employees access. ![CF permissions](https://help.swingvy.com/hs-fs/hubfs/CF%20permissions.png?width=670&height=465&name=CF%20permissions.png) See also, - [Manage permissions by groups](https://help.swingvy.com/knowledge/set-up-group-user-permission?hsLang=en) **Note:** - Updating custom field’s configuration won’t impact existing user filled values - Deleting a custom field will result in the loss of existing user-filled values   #### **Bulk Update Custom Field** You can bulk update the information by navigating to **HR Hub** \> **People** \> **Bulk Update Employees’ Information**. However, please note that only the following custom field formats are currently supported: 1. 1\. Text 2. Text (Multi-lines) #### **Download Custom Field Report** You can download the custom field report by navigating to **HR Hub** \> **Reports** \> **Select Employee** \> **Select Information Type**, then choosing the relevant custom field name. However, please note that only the following custom field formats are supported for download: 1. 1\. Text 2. Text (Multi-lines) **Note:**  Bulk upload and download for custom fields are only supported for the **Text** and **Text (Multi-lines)** formats. 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