--- title: Edit leave balance description: "There are two ways you can update the employees' leave balance:  Tip: In order to accurately track leave balance history, it is extremely helpful to leave a note under "Reasons" for any updates made t" --- [Skip to content](https://help.swingvy.com/knowledge/edit-leave-balance#main-content) - [English](https://help.swingvy.com/knowledge/edit-leave-balance) - [中文 - 香港](https://help.swingvy.com/zh-hk/knowledge/調整休假餘額) English Show submenu for translations [Submit a request](https://help.swingvy.com/knowledge/kb-tickets/new?hsLang=en) [![Swingvy logo.svg](https://help.swingvy.com/hubfs/Frame%20927-3.svg)](https://help.swingvy.com/?hsLang=en) Open main navigation Close main navigation - - [English](https://help.swingvy.com/knowledge/edit-leave-balance) - [中文 - 香港](https://help.swingvy.com/zh-hk/knowledge/調整休假餘額) English Show submenu for translations - [Submit a request](https://help.swingvy.com/knowledge/kb-tickets/new) - [Swingvy website](https://www.swingvy.com/) [Swingvy website](https://www.swingvy.com/) Hello, how can we help you? 😊 - There are no suggestions because the search field is empty. 1. [Swingvy | Help Center](https://help.swingvy.com/knowledge?hsLang=en) 2. [Leave](https://help.swingvy.com/knowledge/leave?hsLang=en) 3. [For leave manager](https://help.swingvy.com/knowledge/leave?hsLang=en#for-leave-manager) # Edit leave balance There are two ways you can update the employees' leave balance:  1. Individual update 2. Bulk update **Tip:** In order to accurately track leave balance history, it is extremely helpful to leave a note under "Reasons" for any updates made to the leave balance.  #### 1. Individual update  Step 1 - Go to Leave \> Balance Step 2 - Select employee Step 3 - Edit balance either by adding or subtracting relevant days or hours ![help.swingvy.comhcarticle\_attachments360089168434mceclip0-1](https://help.swingvy.com/hs-fs/hubfs/help.swingvy.comhcarticle_attachments360089168434mceclip0-1.png?width=562&name=help.swingvy.comhcarticle_attachments360089168434mceclip0-1.png) Step 4 - Click on "**Save**"   Example of adding leave balance:   ![help.swingvy.comhcarticle\_attachments360089168414add\_leave\_balance-1](https://help.swingvy.com/hs-fs/hubfs/help.swingvy.comhcarticle_attachments360089168414add_leave_balance-1.gif?width=688&name=help.swingvy.comhcarticle_attachments360089168414add_leave_balance-1.gif)   Example of deducting leave balance:    ![help.swingvy.comhcarticle\_attachments360091317273substract\_leave\_balance-1](https://help.swingvy.com/hs-fs/hubfs/help.swingvy.comhcarticle_attachments360091317273substract_leave_balance-1.gif?width=688&name=help.swingvy.comhcarticle_attachments360091317273substract_leave_balance-1.gif)   **Balance breakdown ** ![Screenshot 2021-05-31 at 12-39-42 PM-png-1](https://help.swingvy.com/hs-fs/hubfs/Screenshot%202021-05-31%20at%2012-39-42%20PM-png-1.png?width=688&name=Screenshot%202021-05-31%20at%2012-39-42%20PM-png-1.png) **Note:** Once a leave request has been submitted, the leave balance will be adjusted even if it is pending approval. It will automatically be reverted into the leave balance should the approver decline the leave request. #### 2. Bulk update Rather than updating leave individually, you can do a bulk update by downloading and filling out the excel spreadsheet. Step 1 - Go to Leave \> Balance Step 2 - Click on the "**Bulk update**" button Step 3 - Choose your preferred update option under **"Step 1. Select how do you wish to update your employees’ leave balance"** Step 3 - Click on the "**Download spreadsheet**" button Step 4 - Fill out the new leave balance in the spreadsheet file Step 5 - Save the file to your device Step 6 - Click on the "**Choose a file**" button to upload the file Step 7 - Click on **"Import balances"** to save the changes  ![](https://help.swingvy.com/hubfs/ws93nrqm3N-gif.gif) ![help.swingvy.comhcarticle\_attachments3600778906343.0\_Update\_bulk\_leave\_balance-1](https://help.swingvy.com/hs-fs/hubfs/help.swingvy.comhcarticle_attachments3600778906343.0_Update_bulk_leave_balance-1.png?width=688&name=help.swingvy.comhcarticle_attachments3600778906343.0_Update_bulk_leave_balance-1.png)   Even when you make changes using the "Bulk update" method, the changes will tracked on the "Balance change history". You can click on the balance amount to see the reasons for the changes in the leave balance.    ![help.swingvy.comhcarticle\_attachments360089168574mceclip2-1](https://help.swingvy.com/hs-fs/hubfs/help.swingvy.comhcarticle_attachments360089168574mceclip2-1.png?width=688&name=help.swingvy.comhcarticle_attachments360089168574mceclip2-1.png) **Note:** All approved leave data from your previous system will not be available in Swingvy. 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