Configure your preferred compensation Type (Time > Settings > General > Select workgroup)
For the workgroups with time tracking enabled, you can set up compensation type to the following options:
- Leave
- Payroll
- Choose leave or payroll per request
If the compensation type is set to “Choose leave or payroll per request,” employees must choose either option (i.e., Leave or Payroll) when requesting overtime compensation.
The approver will be able to review the employee's selected overtime compensation while reviewing the request
Note: If the employee’s compensation type is set as Leave or Payroll only, employees and approvers will not have access to review these settings.
Compensating with Payroll
Overtime payment policy
To compensate for overtime via payroll, you must ensure an overtime payment policy has been set up (Time > Settings > Overtime > Overtime payment policy) and assign the policies to the workgroups.
Note: Assigning an overtime payment policy is needed regardless of the compensation type settings (i.e., Leave, payroll, or either per request).
The selected policy will be used to calculate employees’ overtime payment hours if you opt for payroll compensation. For overtime compensated through leave, the selected policy will serve as a benchmark should you need to convert them to cash in the future.
Refer to: https://help.swingvy.com/knowledge/setting-up-overtime-policy
To compensate for overtime hours through Payroll, you may do so via Time > OT payment > Submit to Payroll.
- Only approved overtime hours will be listed on this page
- Only overtime hours compensated through Payroll will be listed here
- If “OT payment policy” is set to “Overtime not payable”, these approved overtime requests will still be listed on this page. However, it is not possible to submit these approved overtime requests to payroll.
You may refer to this article to learn more about overtime reimbursement: https://help.swingvy.com/knowledge/reimburse-overtime
Compensating with Leave
For the overtime hours that should be compensated through Leave, you can review this information via Time > Report > Compensatory OT hours for leave
In this report, we have automatically calculated Compensatory Overtime hours for leave (in days) for your reference. Based on this information, you can go to Leave > Balance to manually update the leave balances for employees with overtime hours to convert.
You may refer to this article to learn more on updating leave balances: https://help.swingvy.com/knowledge/edit-leave-balance
Note: In the report downloaded, one day is equivalent to 8 hours