Add a new location

What is ‘Location’?

A location is where business operations happen. Each location can enable or disable geo-fencing, so employees get reminders if they clock in or out within set boundaries.

Every employee has a designated ‘Main location’ for default clock-ins and clock-outs and holiday setting. To allow clock-ins and clock-outs at additional sites, assign them to one or more ‘Sub-location’.

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Setting up location

There 5 steps to set up the location.

Step 1 - Set the location name

By default, the office name is set as the main branch. You may change the name to KL office/ Singapore branch/ Factory.

Step 2 - Set the location’s official address

If this location is the company’s default location, this address will be one address displayed in employee’s payslips.

Step 3 - Set the location’s GPS location and geo-fencing

Geo-fencing is a virtual perimeter for a real-world geographic area. If you activate this feature, your employee should clock in and clock out within the radius boundaries, or otherwise they’ll be marked as “not inside authorised area”.

Note: You only need to make this configuration if you subscribe to Time module

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If you don’t really mind if an employee is clocking in or out at a specific area, please turn this off.

Note: Even though “geo-fencing” is ON, employee still can clock in/out when being out of radius, just that they’ll be marked as “not inside authorised area”.

Step 4 - Add employees

Before adding employees, it is essential to understand the distinctions between the main location and sub-location. Clarifying these differences will facilitate effective management of employee clock-ins and clock-outs.

Main location	Sub-location
One employee must belong to only one main location This is the default CICO location This determines employee’s “Holiday” setting and “Make-up days” setting Employee’s “Leave policy” follows their main location setting.	One employee can belong to 0 or 1 or multiple sub-locations This means they have additional CICO access to those locations

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You have the flexibility to transfer employees between different main locations; however, please note that such changes may impact their leave policy and leave balance. Additionally, you can assign more employees to designated sub-locations as needed.

You can also amend each employee's main location and sub-location in their profile setting.

If employees are assigned to one or more sub-locations, they will have the ability to select from these multiple locations when clocking in and clocking out. For step by step guide, please refer to the article on Clock in and clock out through the mobile app.

Step 5 - Set holiday

Holiday means a public holiday established by law in Malaysia/Singapore or any part of Malaysia/Singapore.

Company holidays will be auto-generated according to your company address. However, there is an option to enable/disable each holiday and also add a new holiday. For step by step guide, please refer to the article on Disable observed holiday.

Note:

For Malaysia and Singapore offices, the public holidays will be auto-populated according to your country and state. However, if you need to add a custom paid holiday for your company, here is how you can do it: Add custom holiday
In the locations that nobody belong as main locations, you don’t need to update their holiday settings, because nobody will be affected. Holiday settings only affect employees who belong their as their main location.
If you are already using Swingvy before December 5, 2024, you might want to review the migration guide here.