Step 2 - Fill up and set up the payroll details

Payroll > Payroll settings

On this page, you can set up the following information:

(a) Payday Information

Note:

The payday information is to define the monthly payday, the system will place this day in the payroll calendar to serve as a reminder

Setting up mid-month payroll in Swingvy Payroll

Activate the mid-month pay
Enable this function should you wish to pay your employee twice a month

Choose a mid-month pay date
The mid-month pay date is the date you would like to pay your employees, leave the default option as the 15th of the month or choose another if it varies.

Mid-month rate type
There are 2 options to choose from, by a fixed amount or by percentage.

Mid-month rate

If the percentage was selected, the employee mid-month advance will be the basic salary multiplied by the percentage
If the amount was selected, the employee mid-month advance would be fixed at the amount defined in the settings

Compute statutory
With this option checked, the statutory for mid-month advance will be calculated during the mid-month payout. The mid-month statutory is only for reference purposes, the final statutory amount will be computed during the month-end payroll.

Assignee
You may assign the employee with mid-month advance from the selection here or you may also include them in the employee profile.

Go to employee profile, bank, and statutory and change the value in Pay Mid-Month to YES

(b) Pro-rated Salary Calculation

This setting will enable salary proration for employees who join or resign during the payroll period. It is also able to be used should an employee have an unpaid leave. The prorate calculation of newly hired, resigned and unpaid leave is based on the type of days.

The computation of the prorated salary can be defined as below:

Note:
Following the amended Employment Act 1955 starting on 1st January 2023, (New section 18a – Calculation of Wages for Incomplete Month’s Work), Swingvy recommends setting the pro rata basis as "Calendar days".

(c) Activate payroll approver (if applicable)

Depending on your company's practice, if the payroll admin requires a payroll approver to vet through payroll information prior to submission and payment, you can select a designated payroll approver. This can be the Head of Department, upper management etc.

1. Enable Payroll Approver
2. Select the approver

Please take note that Payroll Approvers must have permission to access the Payroll module. To find out more about permission settings, please refer to this article.

(d) HRD contribution

Under PSMB Acts, certain categories of employers are liable to pay a Human Resource Development levy for each working employee at the rate of 1.0% of the monthly wages of the employee.

Now that you have the basic settings done, it's time to fill up and upload your employees' information.

HRD

Payroll items - Additions

Payroll items - Deductions

Payroll items - Overtime